Guesses, quotes, estimations, recommendations, guidelines, and other ideas in planning can be captured and presented visually. The planner can use his mind map to show the project manager a better way of project development, while the manager can use the mind mapping technique in identifying and solving problems, brainstorming the team, and also developing an alternative plan of work (against the approved project plan). The technique allows capturing best practices and framing knowledge to facilitate project planning and management.
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The key idea behind using mind maps for project planning is that a planner can focus attention of the rest team on the predecessor-successor relationships between project tasks, so that the team will understand which task comes first, what priority sequence to follow, how to allocate scarce resources, and what results to deliver. For example, a market researcher can visualize the process of generating prospective clients by creating a sales funnel mind map that represents how the leads would move through the sales pipeline, what factors would impact lead generation, and what solutions would increase conversion rate and ensure growing revenues. By using mind maps an individual can capture, classify, analyze and visualize complex ideas and concepts. The technique allows for the collection, structuring and visual presentation of a great deal of information to simplify decision making and explore the best solutions for a particular problem.
By analyzing and shifting these relationships, the researcher then can figure out how to best plan the course of action and what outcomes should be expected. This technique involves writing down each idea and then linking this idea to other related pieces by lines or curves, thus creating a web of relationships. Mind Mapping (sometimes referred to as visual mapping or idea mapping) is a data visualization technique to graphically establish connections between several ideas or pieces of information. Since that time the concept has been improved and popularized among businesses, and today many business managers love to create visual maps for planning projects and formulating their ideas Initially, the concept was mainly to facilitate notes taking and idea capturing. Tony Buzan, a renowned UK consultant and researcher, has presented the concept of mind-mapping in his book ‘Use Your Head’ in 1972. People have been using their mind maps for their projects for more than 40 years. And you don’t have to be well experienced in idea visualization and presentation – everything you need is to use your creativity and have right understanding of subject matter to stimulate your mind and create a project map, either Gantt chart, WBS hierarchy, Team organizational chart, or whatever else document. Priorities, tasks, dependencies, milestones, resources, durations, lead times and more can be visualized and presented to the team with help of mind mapping software. Because mind maps create visual and easy-to-understand-and-follow documents, many professionals regard this tool as ideal for project planning and management.
Some Suggestions for Making Project Maps BetterĬreativity, patience and organizational ability are all important talents for project managers, but detailed documentation is a critical success factor which should addressed first of all, and mind mapping is a great way to manage project documentation.Status Reporting and Task Tracking Made Easier.
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Project Management via Mind Mapping Software.
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